Question 1

What is BillyBox?

Accepted Answer

BillyBox is an invoice management tool that connects to your email (Gmail, Outlook, Zoho, or any IMAP provider), automatically extracts invoice attachments, and lets you classify them as business, personal, or ignored. Export an organized ZIP for your accountant in minutes.

Question 2

Is my email safe?

Accepted Answer

Yes. BillyBox uses read-only access — we never send, delete, or modify your emails. Credentials are encrypted with AES-256, data is hosted in EU data centers (GDPR compliant), and you can revoke access with one click.

Question 3

How does the invoice classification work?

Accepted Answer

After BillyBox fetches invoices from your email, you classify each one as business, personal, or ignore using keyboard shortcuts (B/P/I) on desktop or swipe gestures on mobile. It takes about 3 minutes instead of 30.

Question 4

What email providers are supported?

Accepted Answer

BillyBox works with Gmail (Google OAuth), Outlook/Hotmail/Live (Microsoft OAuth), Zoho Mail (IMAP), and any email provider that supports IMAP with an app password (Yahoo, ProtonMail Bridge, custom domains, and more). You can connect multiple accounts at once.

Question 5

Is there a free plan?

Accepted Answer

Yes! The free plan lets you fetch invoices from 2 calendar months with 2 email connections. No credit card required. Upgrade to Starter or Pro for unlimited months and more connections.

Question 6

How is BillyBox different from accounting software?

Accepted Answer

BillyBox handles the step before accounting — collecting and organizing invoices from email. It does not replace QuickBooks, Xero, or Wave. Export your organized invoices and feed them into whatever accounting tool you use.

Question 7

Can I send receipts from my phone?

Accepted Answer

Yes. Connect Telegram once in Settings, then forward photos, PDFs, or vendor portal links to the BillyBox bot. They land in the same review queue as your email invoices and follow the same classification flow. This complements your email connection — email still does the heavy lifting; Telegram is for the in-person receipts your inbox never sees.

Question 8

What can I send to the BillyBox bot?

Accepted Answer

Photos (JPG/PNG) of paper receipts, PDF or XML invoices, and links to vendor portals (Stripe, AWS, hotel booking confirmations). The bot reads the document, returns the vendor and amount, and gives you Business / Personal / Ignore buttons right in the chat.

Question 9

Can I add receipts or PDFs directly from the BillyBox app?

Accepted Answer

Yes — and you don't need to install anything. Open billybox.app in your phone's browser (it's a PWA, you can Add to Home Screen for an app-like icon) and tap the camera button in the review screen. It opens the rear camera so you can snap a paper receipt, or you can pick a PDF from your phone storage instead. The document goes through the same extraction and classification pipeline as your email invoices. Works alongside email and Telegram — pick whichever channel fits the document you have in hand.

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